Ltd - the owners of Craig Y Nos Castle (based less than 30 minutes from
Morriston) are looking for someone to essentially keep an eye on our finances
and a track of our income and expenditure. You will need to be fully conversant
with the role of a day to day book keeper and undertake the following
"everyday essential book keeping tasks".
looking someone able to start immediately.
have prior knowledge in assisting with the finance department (either as a Book
Keeper, or previous within an Accounts Management Role) and be able to think on
your feet, work fast and monitor and control areas of spend within a
multifaceted business - SelClene Ltd operates a Domestic Cleaning Franchise, a
House Rental Business as well as our primary business of a Hotel and
the ability to understand and manipulate spreadsheets is a must, with a keen
eye for detail and a focus on ensuring that problems that are forseen are
reported on way before actually being an issue.
You will be able to organise your day, week and month to ensure that tasks are
completed and reported to the BSPM, or any higher management. The effective use
of Time Management Controls and To Do Lists are a must. The use of Microsoft
Office is a given requirement and you will be trained in our bespoke database
have an understanding of Financial Related Software Packages including SAGE,
TAS and Xero Software (although full training in the specific packages will be given)
and have a full understanding of Payroll and Paye.
daily tasks will include but are not limited to the following:
payment of invoices.
Salary and Wages, using our Payroll system - a knowledge of SSP, SMP, Pension
and some Personnel aspects.
Regulatory Payments to HMRC
Bank Statement and Credit Card Reconciliation.
Income and Expense Reconciliation through Cash book and Bills to Pay entry
prior to but not including Management Account Completion.
Rota Financial Control - ensure that staff operate within their hourly rota to
stay within financial budgets.
Outward Invoice Creation to External Suppliers.
Some knowledge of VAT would be advantageous although you will not be initially
required to complete VAT returns.
addition the following tasks will be undertaken and you will work with our
Business Systems & Procedures Manager:(BSPM)
1. Understand the Big Picture – being the whole of the Budget Globally, and
Commit and Buy in to the objectives of the budget. For example, we currently
aim to have £1.2m turnover net of VAT and a budget net of VAT for wages at
£300k, Suppliers at £500k, Builders and Cap works at £200k, and £200k profit -
you will be required to monitor these budgets and alert the BSPM when these
areas are nearing their monthly budget spend.
2. Commit to ensuring we stay within Budget in all departments, wages and
suppliers. So it is not just a case of entering figures onto spreadsheets on
time - the reactive task of bookkeeping, You then have to take time to proactively
analyse outcomes, implications. It is about ensuring the figures are analysed
and advance checking systems are in place to monitor spending and correct any
overspends either before they happen, or if they happen, to make adjustments to
budgets in the future so future spending is reduced to claw back any overspend.
3. Propose Solutions to Management and to ‘think like a manager’. If a budget
seems to be going over, and find out what can be done to reduce the spend is
working, perhaps because the events side has got busier making the original
budget unrealistic, then they would need to propose an increase in this area of
the budget, if needed, and look for where savings can be made elsewhere to
allow it. It is not acceptable to sit silently entering the figures into the
spreadsheets, making no comment in a budget setting meeting, and then failing
to comment during each month of the year as the budget is exceeded, other than
to say, towards the end of the financial year, that the budget was never enough
to begin with and that was why we went ‘over’. The bookkeeper Manager should be
committing and buying into all the pre-set budgets, and should they realise,
when all else is tried, that a given budget is unworkable, to come up with
alternative proposals and solutions.
4. Enforce Budget Control systems on the Wages Monitor through the existing
team of staff. For example, direct the departmental supervisors to set hours
for their departments a minimum of two rolling weeks in advance in the wages
rota, both according to need and within budget, having reference to the budget
set in the rota, and reducing hours if budget is exceeded, together with
appointing a Supervisor in each Department, too monitor actual hours worked
against the set hours, to ensure set hours are not exceeded in practice, and
where exceeded, the rota for that staff member is then reduced in a forthcoming
week to claw back the over spend.
5. Enforce Budget Control systems on the Suppliers Budget by buying wisely at
best possible price. This will involve agreeing prices with suppliers in
advance, to be held for a minimum agreed period (ideally a year to coincide
with the financial year) and that all purchases are bought at this agreed
price, save that were a competitor is found to be offering the same product at
a lower price, through regular competitor price reviews, that we then switch
supplier for the affected product(s), if the existing supplier won’t reduce
6. Ensuring all financial information is entered on time according to the
requirements of the Business Procedures Manager, to whom the Accounts Manager
will report, and according to any further instructions given by the Managing
Director. These include the Wages Rota Spreadsheet, the Bills to Pay
Spreadsheet, the Suppliers Budget and any other spreadsheet or system
introduced to help control the budgets.
Whilst the above seems deemed alot, with a methodical approach and prior
planning the tasks can be undertaken in bitesize chunks according to a
schedule. Within your daily book keeping tasks you will be expected work as an
individual however Management Tasks will initially be undertaken with the
supervision of the BSPM
to engage the right applicant we are looking for someone who has previous
experience in this type of work and are offering a competitive salary dependent
on experience and relevant qualifications to an initial maximum of £22500.
A 40 hour
working week with a core 10am till 4pm Monday to Friday (you can decide when to
work the remaining hours).
Lunches, Free Parking and the chance to join a successful business that has
been built up from a ZERO turnover in 2000 to £950,000 in 2015. You will be
working with a great team of people who are able to help and assist and provide
support when required.
Verifiable References will be required.
To apply please email your CV and covering letter to: firstname.lastname@example.org